Visit any corporate office, and you’ll find an array of equipment waiting to be used. It can often seem like corporate has equipment that is unnecessary and even outdated. But, the majority of items serve a valuable purpose, and the binding machine is one of them.
What Is A Binding Machine
Every business should invest in quality binding equipment. It’s designed to elevate the profile of the business, helping you to look more professional. In turn, this will inspire confidence in clients and secure new business.
A binding machine has a row of spikes or combs sticking upward. It has a built-in hole punch and a large lever on one side. The larger the binding machine, the greater the amount of paper it can contain.
In essence, you simply place your paperwork in the machine and pull the hole punch lever. This creates holes in the side of your paper that align with the spikes of combs. You can then lift the paperwork and slide it onto the combs. Before you do this, you’ll need to add a binder to the combs.
Then, when you pull the large lever, the binder is wrapped through the punched holes and closed, creating a booklet.
You can add sheets of plastic to the front and back to create an even more professionally-looking document.
There are several reasons why corporate offices need binding machines.
The Appearance
A bound document looks professional. This makes it the perfect accompaniment to presentations, regardless of whether they are to the staff or potential clients. While the increasingly digital world favors digital presentations, backing these up with well-presented hard copies makes it easier for clients to digest the information.
The fact that it looks professional means they are more likely to take your business seriously.
Cost-Effective
There are plenty of businesses that offer binding and other services. In many cases, the prices are attractive. But, if you don’t have a regular supply of items for binding or need many do, you’re likely to find the cost of another business doing it is far higher than doing it yourself.
Plus, you have the convenience of being able to do it whenever you need it instead of waiting for the binders to find the time. It is also faster to do it this way.
In Charge Of Appearances
When you want a particularly important document bound, it is essential that it looks right. This is easier to do in-house as you can redo it as many times as needed to create the perfect finish. That’s an expensive and slow process if you’re using professional binders.
Security
Sometimes the information you want to bind is for the eyes of the readers only. It’s confidential, and you don’t want to risk it getting into the wrong hands by sending it to a binding company. People do tend to talk.
Keeping it in-house ensures only those that need to know the information do. That can make a big difference in a myriad of situations.
